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Frequently Asked Questions For Landlords

We are here as stable and knowledgeable local property professionals making sure every aspect of the property rental is adhered to in full. Regular inspections with in-depth bespoke reports, monitored maintenance programmes when required, plus clear monthly rental statements. We are also able to keep landlords up to date with industry compliances thus protecting you. 

We carry out regular property inspections checking all aspects of the property. We carefully ascertain how the property is being treated, checking alarms, appliances, general condition inside and out plus all garden areas. Should we have any concerns we increase the frequency of inspections and incorporate a clear improvement schedule for the tenant. Rest assured we pride ourselves on these conducted inspections and the individual reports sent to landlords. 

We constantly appraise the local rental marketplace and use comparable properties via our own data base of Let homes in the area. Naturally size, location, quality of finish helps determine a rental valuation, our objective is to be optimistic yet realistic. Overvalue and a property can stand empty losing income for you the landlord. 

We reference each tenant via a specialist company, this company offers landlords rent protection via a policy (at the landlord’s cost) protecting against loss of rent and covering legal costs should an issue arise.  

Once a Shorthold Tenancy Agreement starts the tenant is responsible for paying all the utility bills and council tax. Once any Shorthold Tenancy Agreement ends it is the landlord’s responsibility to pay. Please note any leasehold property with ground rent/service charge payable is the landlord’s responsibility. 

We can help organise the required annual Landlord Gas Safety Certificate, we have a trusted consortium of Gas Safe plumbers equipped to carry out every check. 

We can help organise these, it is a landlord’s responsibility that smoke alarms should be fitted on every floor of the property, and carbon monoxide detectors must be in any room where solid fuel, such as wood or charcoal, is used. We also insist that extra carbon monoxide detectors are fitted near gas appliances such as boiler, hob, fire etc. 

We can help organise the necessary legally required valid EPC. Once issued the certificate is valid for 10 years. Please note the certificate placed against your property must be rated an ‘E’ or higher (‘A’ being the highest and best). 

We can help organise this, you must now have an Electrical Installation Condition Report (EICR) carried out by a qualified electrician and one that is issued as satisfactory. This will then be valid for 5 years. 

The Shorthold Tenancy Agreement is a legal and binding contract for the set term that you have previously agreed and signed for. We can issue the tenant a Section 21 Notice that requests the agreement is ended after the initial term ends. 

Inskip & Davie are proud members of NRLA. The National Residential Landlords Association are the UK’s largest membership organisation for private residential landlords, supporting and representing over 90,000 members equating to half a million properties. NLRA offer some of the most comprehensive learning resources and market-leading intelligence available in the sector. As a NRLA member Inskip & Davie have access to professional expertise, the NRLA Landlord Advice Line, the latest Industry news and updates, representation in Government plus the acclaimed NRLA Training Academy. 

Frequently Asked Questions For Tenants

Each adult applicant must complete a reference (at no charge) this includes a credit score, employment confirmation, affordability, viable bank account, previous addresses, and any previous landlord reference.   

We insist on a holding deposit which equates to the equivalent of one week’s rent when a property rental is agreed. Once references are passed, we require the main deposit which equates to five weeks rent (this includes the Holding Deposit already received). 

A guarantor will be required for any applicant who has been employed for less than one year. The guarantor is usually a close associate or member of the applicant’s family who is of sufficient means to provide a suitable bank reference. This person will be required to sign a legally binding document, which could make him/her liable for the applicant’s obligations under the tenancy agreement. This could make the guarantor liable for the rent for the full term of occupancy as well as the full cost of any damage if the tenant breaches the terms of the tenancy. 

The Agent and Landlord are required by law to carry out immigration checks on any occupiers at the Property. In these circumstances all occupiers who are authorised to live at the Property, whether they are named on the tenancy agreement or not, will be required to provide the Landlord with documentation to support their right to rent property in the UK prior to the tenancy being granted. Where an occupier has a time limited right to rent the Landlord or Agent is required by law to carry out follow up checks on the occupier. Where the occupier cannot produce evidence that they have a right to rent property in the UK, the Landlord or Agent must make a report to the Home Office. Where the Landlord or Agent has received notice from the Home Office stating that one or more of the occupiers do not have a right to rent the Property the Landlord or Agent may end the tenancy in accordance with the provisions of the Immigration Act 2014 (as amended). 

Each adult applicant must supply two forms of identification one of which must be a passport, plus either a bank statement, a land line phone bill, or a current property utility bill (these must all be recent and within the last three calendar months) to be verified and copied at our Sandy Office. 

Any Shorthold Tenancy Agreement (SHTA) regarding an Inskip & Davie rental property must be signed by all parties. A landlord can request Inskip & Davie sign as their representative; however, all tenants must sign in person.  

On the agreed moving in day, we will meet all applicants at a ‘Handover’ meeting to pass over a full set of keys for each adult tenant, the completed inventory, a signed shorthold tenancy agreements and a How to Rent guide. You will also receive printed copies of the Gas Safety Certificate (if applicable), Electrical Installation Condition Report and Energy Performance Certificate (this certificate is shown on the property Rightmove web page). We will provide you details of the necessary Inskip & Davie bank account and a relevant individual reference number so that you may set up your standing order mandate direct for future payments. 


We will provide you with details of the property utility companies and Council details for Council Tax payments with each relevant contact number. 


If the property is part of our ‘Full Management Service’ we will provide you with general details of what to do regarding any problems, however if the landlord has chosen to carry out their own management of the property, then we will provide you with their contact details. 

A tenancy deposit will be held either by Inskip & Davie (if the property is to be managed by ourselves) or the Landlord as a security against any breach of the tenancy terms by the tenant (such as damage to the property or its contents, loss of rent or other unexpected costs). Inskip & Davie deposits are protected by DPS (Deposit Protection Scheme). You will be supplied with a certificate showing that the deposit has been registered. 

The landlord must cover any buildings insurance; however, any contents insurance cover is strictly the tenants responsibility and cost to arrange. 

In processing your tenancy application, we shall be required to process and store personal information on your behalf and liaise with credit referencing agencies and your landlord. Once you have moved into the property, it may occasionally be necessary to share contact information with trusted contractors (for example to arrange access for maintenance work), utility companies and other related parties. We will not divulge or pass on your details to any third party for marketing purposes without prior approval unless this is necessary to comply with a statutory obligation. 

Where there are rent arrears or other charges remaining at the end of the tenancy, we reserve the right to pass on your details to a tracing agent or debt collection company to help recover the money owed. Leaving unpaid rent and other bills at the end of your tenancy may affect your credit rating, and your ability to obtain a new tenancy, or other credit facilities. 

Frequently Asked Questions For Vendors

We do not charge to appraise your property for marketing price. We also will not charge a fee to carry out a Probate valuation either. However, we cannot value a property for a buyer, only a potential seller. 

Where there are rent arrears or other charges remaining at the end of the tenancy, we reserve the right to pass on your details to a tracing agent or debt collection company to help recover the money owed. Leaving unpaid rent and other bills at the end of your tenancy may affect your credit rating, and your ability to obtain a new tenancy, or other credit facilities. 

We use tried and tested portals, Rightmove, Zoopla and Prime Location amongst others. We also use social media where possible plus we have a double fronted town centre office with 28ft windows incorporating HD advertising screens and A3 light boxes. 

No, we cover all advertising costs which include the creation of bespoke full colour floor plans. 

No, we can take care of all viewings. We would always plan a time and date with you first (if the property is occupied), then accompany each viewing.  

Yes, we can organise the EPC for you at your cost, most properties require one by law.   

No, these are included in our ‘No Sale- No Fee’ commission, we pride ourselves on our in-house photography, we use a specialist surveying camera pole to capture eye-catching elevated external pictures plus we add bright blue skies. 

Yes, before an offer is reported we check any chain of buyers below by speaking to all other involved Agents. Plus, we qualify a buyer’s financial position with confirmation from either their own financial adviser or one we recommend 

Yes, if required we can recommend various tried and tested conveyancing firms.  

We are here to progress a sale through to a successful exchange of contract by liaising with all parties making sure everyone is moving forward. This includes continuing to communicate and chase any chain below and above too. 

Frequently Asked Questions For Buyers

We are here to help arrange viewings, we accompany all, so we need to liaise with the seller and plan our own diary. It is our priority to get viewings successfully booked. 

We are here to offer advice on the housing market (both Sales and Lettings), we have extensive local knowledge, we can also recommend Financial Advisers and Conveyancers. We can even recommend tradesmen to help you once you’ve moved in. 

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