Inskip & Davie Ltd Privacy Notice Privacy Statement
Inskip and Davie Ltd respects your privacy and aim to always endeavour to be transparent in how we handle any personal data.
This policy provides information on how Inskip and Davie Limited (“we”, “our” or “us”) or representative offices providers collect, use, secure, transfer and share your information.
When we collect personal information about you, we are subject to the General Data Protection Regulation, which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
Personal information collected that identifies a living individual (or which could, with other information that we hold or are likely to hold, identify a person).
Information we may collect about you
We may collect personal data about you online through our website, when you contact us by telephone, email, or via direct contact with our employees. However, on occasion we may also receive and hold information from other sources. This information will then be stored on our computer systems and in our manual records.
This may include:
Examples given in the following table-
1. First Name
2. Middle Names
4. Previous Names
5. Date of Birth
6. Email Address
7. Contact Numbers
8. NI Number
9. UK National
11. Primary ID
12. Address ID
13. Present Address
14. Residential Status
15. Previous Addresses
16. Landlord Details
17. Number of Dependents
18. Marital Status
19. New Property Details
21. Employer’s name
22. Employer’s Address
23. Employer’s Contact Numbers
24. Previous Employer’s Details
25. Accountant’s Details
26. Self Employed Accounts
28. Bank Details
29. Solicitor’s Details
30. Proof of Deposit
31. Bank Statements
32. Personal Debt Details
33. Estate Agent Details
34. New Mortgage Details
35. Existing Insurance Details
36. New Insurance Details
37. IP Address
This personal information is required to provide services to you. If you do not provide personal information we ask for, it may delay or prevent us from providing services to you.
We may also collect personal information through our affiliates or suppliers.
In addition, you may choose to submit information directly to us via several methods, including:
You may also agree to third parties disclosing information about you to us that those third parties have collected.
We, our service providers, and partners collect certain information by using automated means, such as cookies and web beacons, when you interact with our advertisements, mobile applications, or visit our websites, pages or other digital assets. The information we may collect in this manner may include IP address, browser type, operating system, referring URLs and information on actions taken or interaction with our digital assets.
Cookies and other information-gathering technologies
How we use your personal information
GDPR requires that personal data is processed lawfully, fairly, and transparently, without adversely affecting the rights of the data subject. To ensure we are compliant we will only process data where:
Under data protection law, we can only use your personal information if we have a proper reason for doing so, including:
A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.
Generally, we will collect, use, and hold your information for the purposes of:
Sharing of information
We may share your personal information with third parties in the following circumstances:
We may also share your personal information to obtain professional advice, or to comply with a legal obligation or a request from law enforcement or another regulatory authority.
In addition to helping you with a property related service we must comply with certain regulations for example the ‘Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (referred to as ’the Regulations’). We are required to obtain certain information from you to comply with the Regulations.
We will require two separate Identification documents one primary and one secondary document even if it appears on both lists. The information may be required at various stages of the process.
We reserve the right to employ third party electronic verification for the purpose of verifying identity. This search shouldl not affect your credit rating.
Information We Share
We do not sell or otherwise disclose personal information we collect about you, except as described in this notice or as indicated via the consent process at the time the data is collected. We share the information we collect with, but not limited to:
We reserve the right to transfer your information in the event of a sale or transfer (wholly or partially) of our business or assets.
Where your personal information is held
Information may be held at our office, third party agencies, service providers, representatives and agents as described above (see above: ‘Information we Share’).
Transferring your information out of the EEA
To deliver services to you, it may be necessary for us to share your personal information outside the European Economic Area (EEA), for example:
These transfers are subject to special rules under European and UK data protection law.
These non-EEA countries do not have the same data protection laws as the United Kingdom and EEA. We will, however, ensure the transfer complies with data protection law and all personal information will be secure. Our standard practice is to use standard data protection contract clauses that have been approved by the European Commission.
Your Rights and Choices
Your rights regarding the sensitive / personal information we maintain about you enable you to exercise choices about what personal information we collect from you, how we use that information, and how we communicate with you.
These rights are:
You have the right to:
The right to access personal information may be limited in some circumstances by local law requirements.
To exercise these rights, please see the details in ‘How to Contact Us’ below.
Update and correct inaccuracies in your personal information
If you feel that the information we hold about you is incorrect or inaccurate you can contact us outlining the information that you believe is incorrect or inaccurate.
If we refuse to correct your personal information, we will provide you with a written notice that sets out the reasons for our refusal (unless it would be unreasonable to provide those reasons) and provide you with a statement regarding the mechanisms available to you to make a complaint. We will provide you with access to information we hold about you.
How we protect your information
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you.
How long we retain your information
We will not keep personal data for any longer than is necessary, considering the purposes for which that data was originally collected and processed. When the data is no longer required appropriate steps will be taken, in a timely manner, to erase the data.
We will keep information for a reasonable amount of time in order to perform the purposes stated above.
If you have any queries about this privacy notice or wish to exercise any of the rights above, please contact:
Inskip and Davie Limited, 2 – 4 Park Road, Sandy, Bedfordshire, SG19 1AG
Phone: 01767 699090
Making a complaint to the Information Commissioner’s Office
If you are not satisfied with our response to any query you raise with us, or you believe we are processing your personal data in a way which is inconsistent with the law, you can complain to the Information Commissioner’s Office – helpline number: 0303 123 1113